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How to Use the Calendar

You can interact with this calendar to find events that interest you, add events to your personal calendar, stay informed about upcoming events, and more.

Click one of the following links to see brief instructions. To hide the instructions, click the link a second time.

View and search for events

Browse the calendar and change the layout

Calendar layout determines how much information is presented for each event and how event information is arranged. You control the layout by using the View Chooser to change the calendar view.

Using the previous and next buttons and the Date Finder, you can navigate to future or past dates and time periods.

  • The View Chooser might consist of a set of tabs or a drop-down list.
Tabbed view chooser

Tabbed View Chooser: Click tabs to change views

List view chooser

List View Chooser: Select views from the drop-down list

  • To see the previous or next time period, click the navigation arrows at the top left of the calendar.
Custom previous/next buttons

Some calendars use custom navigation buttons.

Default previous/next buttons

Others use the default buttons.

  • With the Date Finder, you can show the events for a specific date.
Date picker

Use the arrows at the top right to move between months. Click a date to show its events in the calendar.

Date Picker popup

On some Date Finders, pausing on a date shows events in a popup. Click an event description to see details.

Search for events

Depending upon the options the calendar publisher provides, you can search for events by keyword, location, and/or date.

  • Search for events that contain specific keywords
Keyword search

Type a keyword or words into the search box, and then click the button.

Tip Truncate words with * to search for a variety of endings (such as Mexico and Mexican).

  • Search for events by location
Location search

Type a street address, a landmark name, or a neighborhood name, and then click the button.

Tip Be specific or you may be asked to select your location from a list of possibilities.

Location search with current location

If you share location on your mobile device, location search might automatically know where you are.

  • Search for events by date
Date search

Use one of these formats: October 2014, 2014 October, Oct 2014, 10/15/14, 10/15/2014.

Putting day first (15/10/2014) won't work.

Search results are described in a results bar above the calendar.

  • Matching events are listed below the search results bar.

Search results bar

To start a new search, click Clear in the results bar.

If the previous (or next) button is active, click it to see matching events from the previous time period.

To learn about broadening or narrowing your search, using location search, and more, click the results bar Help link.

  • If no events in the current view match your search, the results bar lets you know.

Search results bar, no results

If the search results bar looks like this, navigate to the previous time period or clear the search and try a different keyword.

Limit events by filtering

Many organizations opt to provide Filters adjacent to the main calendar. By selecting values in filters, you limit the events you see in the calendar. This makes it easier for you to find events you care about.

For example, you might use an audience filter to see only events aimed at adults and seniors. You might use an event type filter to see only sports and outdoor-oriented events. Or, you might use a calendar/category filter to see only Arts & Culture events.

  • Filters come in different types.
Multi-select filter

In this type of filter, you can select multiple values.

Single-select filter

In this type of filter, you can select only one value at a time.

  • Occasionally, you might encounter dependent filters.

Dependent filters

When filters are dependent, a second filter appears only after you select a value in the first filter.

When you filter by fields, such as audience, event type, or neighborhood, a results bar appears above the calendar.

  • Events that match the selected filter values are listed below the results bar.

Filter results bar

To clear the results of your filter choices, click Clear in the results bar.

If the previous and next buttons are active, click them to see matching events from other time periods.

To see tips for using filters, click the results bar Help link.

  • If no events in the current view match your search, the results bar lets you know.

Results bar, no results

You can combine searches for keyword, location, or date with selecting filter values.

If the results bar looks like this, navigate to the previous time period. Or, clear the search and filter values and start over.

  • When you filter by calendar/category, you don't see a results bar above the calendar.

Calendar filter

To stop filtering and see events from all calendars, click All at the bottom of the values list.

To change what you filter by, select a different set of values.

Take actions on events

What actions can I take?

You can take one or more of the following event actions:

  • Add events to your personal calendar.
  • Forward event information to friends.
  • Set up an email or text message reminder.
  • Request notification of event changes by email.
  • Send yourself event information by email or text message.
  • Download event information as an iCalendar (.ics) file.
  • Post an event to Twitter, Facebook, and LinkedIn.
  • Comment on an event using Disqus or Facebook.
  • Copy a direct link (permalink) to the event details page.
  • Download a QR code image file for use online or in print materials.
  • Print the event details page.

Tip Calendar publishers decide which event actions to turn on so you may not be able to take all event actions on the calendar you're visiting.

How do I take an action?

You can initiate some event actions directly from the calendar. To take other actions, you first have to open an event details page.

  • If you see check boxes beside events, select the event(s) you want to take actions on.
Selecting events to take actions

After selecting events, click (1) Add to My Calendar or select an action from the (2) Other Event Actions list.

  • If you see calendar icons beside events, click the icon for the event you want to take actions on.
Clicking an icon to open Event Actions

Clicking the icon opens the Event Actions window where you can select and provide information relevant for the actions you want to take.

For example, if you want to set a text message reminder, you provide your mobile phone number, carrier, and the time in advance of the event you want the reminder to arrive.

  • If you don't see check boxes or icons, click the event description to open the event details page.
Clicking a description to open event details

Clicking the description opens the event details page. Scroll to the bottom of the page to find the event actions you can take.

  • Several event actions are available only from the event details page.
Event details page, event actions

To post an event to social media, copy a details page link, download a QR image file, print the details page, or comment on an event, you must open event details.

How do I get help with an action?
  • If you're setting up an action in the Event Actions window, you can click Help in the window's upper right corner.
Help link, Event Actions window

The Help link is context sensitive. You always see help for the action you're currently taking.

Tip Typically, organizations customize their Event Actions windows to match their calendars and websites so the image behind the Help link will not match what you see here.

Subscribe to calendars

Receive calendar updates by email

Subscribing to a calendar email adds you to a calendar's distribution list. You'll receive a regularly scheduled email message that contains a list of upcoming, new, and updated events.

  • On the calendar, click Subscribe.
Subscribe link
  • In the Subscribe to a calendar window, select Daily (or Weekly, Monthly, etc.) email. Type a display name and provide a valid email address, and then click Subscribe to [Frequency] Email.
Name and Email address fields and Subscribe button

Receive a calendar RSS or Atom feed

By subscribing to a calendar's feed, you'll receive feed updates every time new events are added or existing events are changed.

  • On the calendar, click Subscribe.
Subscribe link
  • In the Subscribe to a calendar window, select RSS feed or Atom feed, and then click Open.
RSS and Atom Feed options

Subscribe to iCalendar feeds and download iCalendar files

Subscribing to an iCalendar feed adds a new calendar to your calendar program that contains the events from the original calendar you subscribed to. As the original calendar's owner adds and updates events, those changes automatically appear in your local version.

If subscribing doesn't work, you can try downloading an iCalendar file. Downloading places a file with an .ics extension (for example, downloadedfile.ics) on your computer. You can open the file with or import the file into your calendar program. No connection is established between the original calendar and the downloaded file. If the original calendar's owner adds or updates events, those changes are not passed to the downloaded file.

  • On the calendar, click Subscribe.
Subscribe link
  • In the Subscribe to a calendar window, select Subscribe to iCalendar feed, and then click Subscribe.
  • Or, select Download iCalendar file, and then click the button.
iCalendar feed and file options
  • What happens after you subscribe or download depends upon the calendar program you use and your computer's operating system. To learn more, see Subscribe to a calendar.

Submit events

Submit events

If you see a Submit Events link near the calendar, you can submit your own events for publication. Organizations typically review submitted events before they go live.

Tip If the organization you're submitting an event to provides event submission guidelines, be sure to read those guidelines before you submit.

  • Click the submit link.
Submit Events link

Clicking the link opens an event submission form.

Tip The link may look quite different from what's shown in this picture.

  • In the form, type your personal information.
Submitter information, submission form

Asterisks (*) indicate required fields.

  • Type the event information.

Event information, submission form

Provide all of the key details about the event.

  • Click Submit.
Submit button

You receive a confirmation email message that summarizes the event you submitted.

You might want to hang on to the message. It includes a Withdraw event submission link in case the event is canceled.


To get help while you're submitting, scroll to the bottom of the form you're filling out, and then click Help.

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